604 – RESPONSIBLE USE OF AI

The Company recognizes the value of artificial intelligence (AI) tools in enhancing efficiency, creativity, and decision-making. However, AI is a tool—not a substitute for human judgment, accountability, or ethical responsibility. This policy establishes guidelines to ensure AI is used responsibly and aligns with our mission, values, and commitment to high-quality work..

Note: As used in this policy, “AI” refers to the myriad of generative artificial intelligence tools such as ChatGPT and other direct sources of content and assistance.

Human Oversight & Accountability Employees are fully responsible for the accuracy, quality, and appropriateness of their work, regardless of whether AI tools assist in its creation. AI-generated content must be reviewed, verified, and refined to meet professional and ethical standards.

No AI-Based Excuses AI is a tool, not a scapegoat. Errors, inaccuracies, or inappropriate content resulting from AI use remain the responsibility of the employee. Blaming AI for mistakes does not absolve individuals from their professional duties.

Ethical, Legal & Secure Use  Employees are expected to comply with all applicable laws, including but not limited to, copyright and trademark laws, as such, AI tools also must be used in compliance with all legal, ethical, and company policies.

Any software/programs etc. that must be purchased or requires a subscription must be approved through the IT department.

Confidential, proprietary, or sensitive information must not be entered into AI systems unless explicitly approved by leadership and secured against misuse.

Continuous Learning & Adaptation Employees are encouraged to stay informed about AI’s capabilities and limitations. The Company will provide guidance on best practices for responsible AI use as technology evolves.

Trademarks and copyrights. Do not use the Company’s or others’ trademarks on a social media site or reproduce the Company’s or others’ material without first obtaining permission. 

Enforcement. Managers are responsible for ensuring compliance with this policy. Employees who fail to meet these standards may be subject to corrective action. Violations of this policy may result in discipline up to and including immediate termination of employment. The DPI Group will continue to evaluate AI’s impact and update this policy as needed.

@2025 The DPI Group. Origination Date: 03/05/2025. Revision Dates: 00/00/0000 - The policies do not form a contract, express or implied, nor do they guarantee employment for any specific length of time. Employment with The DPI Group or any subsidiary is at-will. This means that either the employee or employer can terminate the employment relationship at any time, for any reason. No statements made by any supervisor or manager can alter this at-will relationship. The at-will relationship can only be changed through a signed written agreement that specifically sets forth the terms between the employee and the President/Chief Executive Officer of the Company.